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Awards

Entry Rules

(Updated Aug. 28, 2019)

  1. All entries must have been published or broadcast for the first time during the 2019 calendar year. All entries must be submitted online.

  2. Payment may be submitted online by credit card in the amount of the total entry fee to be judged. Credit card numbers may also be called into the AHCJ office (573-884-5606). Checks should be made payable to the Association of Health Care Journalists. Payment must be received by the deadline for an entry to be considered.

  3. All entries must be accompanied by a completed questionnaire as part of the online entry process.

  4. All entries – print, online, television and radio – must be uploaded onto the contest site per instructions. By entering this contest, you are confirming that the entries represent the stories as originally published or aired. In a change from past years, you do not need to mail DVDs or CDs.

  5. A maximum of three individuals may be named on the entry, one of whom must be listed as the lead writer. If there are more than three significant contributors to the work, the entry should be submitted in the name of the news organization. However, the beat reporting category is an individual award and should carry only one name.

  6. Generally, only one story per entry is allowed. However, a maximum of four pieces – such as a main bar and up to three side bars on the same topic that ran on the same day – may be submitted in each entry. Up to five articles may be submitted if the work is a series. A logo is no longer required as the definition of a series. But, for a submission to be considered a series, it must be clear to the judges that the stories are on the same topic, institution or person.

  7. Individual newsletter articles should be submitted in the trade publications category. Entire newsletters are not eligible for submission.

  8. Newspaper circulation should reflect the day of the week in which the work appears. If the work includes a series of stories, the size category selected for entry should reflect the highest circulation day included in the series. Applicants employed by large category outlets need to enter in the large category even if the entered work appears in a smaller outlet affiliated with the employer.

  9. Entries submitted on DVDs or CDs cannot be returned.

  10. Reporters may submit more than one entry in each category. However each specific article or series can be entered in only one category. The exception: If you’re entering the beat category, you may submit pieces that you’ve also entered in other categories.

  11. If two organizations collaborate on a story or project, they also should coordinate their entry so that only one version of that entry is received. Any collaboration between large and small outlets – including editing help, simultaneous or near-simultaneous publishing, or other shared resources – means an entry must be entered in large.

  12. Judges and AHCJ staff may disqualify any entry that does not adhere to the rules and may move entries among categories.

  13. The AHCJ board reserves the right not to award a prize if a category attracts fewer than 15 entries. In such a case, entry fees will be refunded, but entries will not be returned.

  14. Contest screeners/judges are allowed to enter the contest, but will not serve as judges in their own categories. AHCJ board members, employees and contest committee members are not eligible to enter.

  15. Entries originally published in languages other than English are allowed. Applicants must upload an accurate translation, along with a letter from the news outlet certifying the translation's accuracy and the name and contact information of the translator.

  16. AHCJ will maintain copies of all entries. Entries may be used in group newsletters, journals, compilations or other educational efforts. They also may appear on AHCJ's website.

  17. Joint collaborations between trade and other types of publications cannot be entered in trade.

  18. Entries to the ‘student’ category must have been produced by students in undergraduate or graduate programs, and published in student-led or professional outlets. Work a student did as part of an internship is eligible, unless the student shared a byline with a professional colleague

  19. Our FAQ page addresses many questions so please consult that. For technical questions, contact the AHCJ office at 573-884-5606.