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Health Journalism 2019: Exhibit or advertise

Put your organization in front of hundreds of health journalists from around the globe. You can’t miss this opportunity!

Why?

"I personally like to exhibit at the AHCJ conference because I love hearing how people utilize NLM’s resources and hearing about how much we truly help people share their stories."  —  Allison Fisher, National Library of Medicine

REACH hundreds more reporters, editors, producers and publishers in two days than you would in an entire year. They’re hungry for resources and knowledge on complex health issues.

LAUNCH new projects and services! You’ll have the opportunity to highlight new products and services in person, which, according to research, creates a greater impact than brochures and videos.

RESEARCH the competition! You’ll see, firsthand, what others in your field are offering as about 50 other institutions exhibit each year.

NETWORK with new contacts and other business partners! Conference attendees represent newspapers, websites, trade journals, magazines, books, blogs and other media. You’ll increase your presence in the industry.

STRENGTHEN relationships! Reinforce your existing relationships by taking this opportunity to show your new services and what’s coming down the pike in the next year.

Reservations made by March 11 can take advantage of the early-bird discount.

If you have questions, please email Susan Cunningham at susan@healthjournalism.org.

Items of Interest

Policy on exhibiting

"Wiley believes life-long learning is essential to success and is proud to support the AHCJ in its mission to accurately communicate evidence-based health information to the public. We exhibit at Health Journalism to meet members and share important information about their AHCJ membership benefits such as access to Wiley Online Library and the Cochrane Library. See you in Baltimore!" – Dawn Peters, Global Communications & Media, Wiley

The Association of Health Care Journalists and the Center for Excellence in Health Care Journalism seek to minimize the possibility and appearance of inappropriate influence, and so have imposed limitations on their sources of funding. This includes the types of organizations allowed to exhibit. To see if you qualify to exhibit, please see our fundraising policy.

We will be accepting a limited number of exhibitor applications from not-for-profit associations or societies that represent those who sell health care services or who lobby legislators on health care issues. If you feel you fall into Category C, please send an email to susan@healthjournalism.org with information about your organization and what services you’d like to highlight at the conference. Your request will be submitted to a committee for approval either in December or February. There are limited spots available for Category C exhibitors.

Policy on sponsorship

This policy also applies to conference sponsors. Sponsorship comes with exhibitor privileges. We provide appropriate recognition through our marketing efforts before and during the conference. The earlier you become a sponsor, the more bang you’ll get for your buck. Each year, the generosity of our sponsors is what makes our conference such a tremendous success. Should you have questions regarding this year’s sponsorship levels or if you’d like to discuss sponsorship possibilities, please send an email to bruzzesel@missouri.edu.

Reserve exhibit space or place an ad: Register here »

Exhibit fee includes:

• Six-foot draped table, chair and wastebasket

• Admission for one person to the exhibit hall and all planned meals

• Listing and link on conference website

• Listing in conference program

• Listing in AHCJ publications

Exhibit & Program Advertising Fees

Exhibit size

Early-bird
(By
March 11)

After March 11

Program ad rates

Eighth page

Quarter page

Half page

Full page

One six-foot table, chair, linen and wastebasket

$1,995

$2,395

Free

$575

$800

$1,000

Two six-foot tables, chairs, linen and wastebasket

$2,895

$3,195

N/A

Free

$600

$800

Nonstaffed display table
(shared table space, 3' x 30")

$800

$1000

$550

$725

$950

$1,700

Hardwired internet is complimentary. There will be an additional charge for wireless.

 

Program Advertising Only

Ad size

Rate

Eighth page: 3.5" wide x 2.75" tall

$675

Quarter page: 3.5" wide x 5" tall

$850

Half page: 7.5" wide x 5" tall

$1,125

Full page: 7.5" wide x 10" tall

$1,895

Exhibit hall hours

Set up: May 2, noon-5 p.m. (area locked at 5 p.m.)

Open:

Friday, May 3, 7:30 a.m.-5:30 p.m. (open during lunch)

Saturday, May 4, 7:30 a.m.-4 p.m. (tear-down begins at 4 p.m.). Closed during awards luncheon.

Receptions and luncheon

The conference will kick off with an opening session and reception on Thursday evening, an awards luncheon on Saturday and a reception on Saturday evening. Whether this is your first conference or you are a longtime exhibitor, please feel free to join us for networking with AHCJ members, sponsors and other exhibitors at these social events.

Networking

This conference will offer you the opportunity to develop long-lasting relationships with journalists who are eager to hear what you have to offer. You will uncover new prospects and leads, fortify relationships, gain exposure and save both time and energy by meeting a targeted audience. We have fabulous space this year and are pleased to offer you an excellent floor plan with continuous traffic.

Raffle for attendance and exhibit hall game card

We will have drawings during dedicated “Exhibit Crawls” on Friday and Saturday of the conference. We will have drawings for a variety of prizes that people must be present to win. Plus, there will be a game card: Attendees can visit six exhibitors and get their game cards marked for a chance to win a drawing for $100. Visiting more exhibitors = more chances to win.

Assignment of booth space

Exhibit space will be assigned according to the date the Exhibitor Registration is received. When possible, AHCJ will try to accommodate exhibitor requests. However, we reserve the right to make location assignments according to space and the variety of organizations in attendance.

Giveaway policy

According to policies determined by AHCJ's Board of Directors in 2010, items at exhibitor tables should be valued at $5 or less.

Payment terms

Full payment of the total contracted amount is required at the time the Exhibitor Registration is submitted. Applications submitted without full payment will not be guaranteed space until payment is received. Payment may be made with a credit card or by a check made out to AHCJ.

Cancellation fees

A 50 percent cancellation fee will be assessed for space cancelled on or before March 4. No refunds are permitted after March 4. All cancellations must be submitted via e-mail or fax. No telephone cancellations will be accepted.

Contact us

We hope you decide to join us in Baltimore in May. If you have any questions about exhibiting at Health Journalism 2019, please contact Susan Cunningham, susan@healthjournalism.org or 573-882-2203.