Health Journalism 2013: Exhibit or advertise

We’re sorry but this year’s exhibit hall is now full.

Put your organization in front of hundreds of health journalists from around the globe. You can’t miss this opportunity!


“This conference will be on the top of our list for conferences to exhibit!” — Krystal Cottman, Public Affairs Specialist, CDC/NCHS

REACH hundreds more reporters, editors, producers and publishers in two days than you would in an entire year. They’re hungry for resources and knowledge on complex health issues.

LAUNCH new projects and services! You’ll have the opportunity to highlight new products and services in person, which, according to research, creates a greater impact than brochures and videos.

RESEARCH the competition! You’ll see, firsthand, what others in your field are offering as around 50 other institutions exhibit each year.

NETWORK with new contacts and other business partners! Conference attendees represent newspapers, websites, trade journals, magazines, books, blogs and other media. You’ll increase your presence in the industry.

STRENGTHEN relationships! Reinforce your existing relationships by taking this opportunity to show your new services and what’s coming down the pike in the next year.

Reserve your table/booth by Feb. 1 to get the early-bird discount price.

See who took advantage of exhibiting last year.

If you have questions, please email Ev Ruch-Graham at

Items of Interest

Policy on Exhibiting

The Association of Health Care Journalists and the Center for Excellence in Health Care Journalism seek to minimize the possibility and appearance of inappropriate influence, and so have imposed limitations on their sources of funding. This includes the types of organizations allowed to exhibit. To see if you qualify to exhibit, please see our fundraising policy.

We will be accepting a limited number of exhibitor applications from not-for-profit associations or societies that represent those who sell health care services or who lobby legislators on health care issues. If you feel you fall into Category C, please send an email to with information about your organization and what services you’d like to highlight at the conference. She will take your request to the committee.

Policy on Sponsorship

This policy also applies to conference sponsors. Sponsorship comes with exhibitor privileges. We provide appropriate recognition through our marketing efforts before and during the conference. The earlier you become a sponsor, the more bang you’ll get for your buck. Each year, the generosity of our sponsors is what makes our conference such a tremendous success. Should you have questions regarding this year’s sponsorship levels or if you’d like to discuss sponsorship possibilities, please send an e-mail to

Exhibtor and attendee at Health Journalism 2012

Reserve exhibit space or place an ad

Download the registration form here.

You have three options for submitting your registration form:

Paying with a credit card?
• Fill out, print, scan and email the form to:
• Fax to 573-884-5609

Paging with a check?
• Mail the completed form to:
   AHCJ-Exhibit Hall
   10 Neff Hall
   Columbia, MO 65211

Exhibit fee includes:
• One six-foot draped table and one chair
• Admission for one person to all meals
• Listing and link on conference Web site
• Listing in conference program
• Listing in AHCJ publications

Exhibit & Program Advertising Fees

Exhibit size

(No later than
Feb. 1 )

After Feb. 1

Program ad rates

Eighth page

Quarter page

Half page

Full page

One six-foot table







Two six-foot tables or 10-foot booth







Nonstaffed display table
(shared table space)







NEW THIS YEAR: All tables and booths include complimentary wireless Internet.


Program Advertising Only

Ad size


Eighth page: 3.5" wide x 2.75" tall $500

Quarter page: 3.5" wide x 5" tall


Half page: 7.5" wide x 5" tall


Full page: 7.5" wide x 10" tall



The conference will be at the Seaport Boston Hotel, 1 Seaport Lane, in Boston. To get the discounted room rate of $179 plus tax per night, please make your hotel reservation by 5 p.m. EST on Tuesday, Feb. 19 (after that date, if rooms are still available, the price will be higher).

There are two ways to make a reservation:

  1. Reservations may be made, modified or canceled online using this link.
  2. You may make a reservation by phone by calling 1-877-SEAPORT (1-877-732-7678) and ask for the Health Journalism 2013 room block.

SPECIAL NOTE: Our room block typically sells out long before the above deadline. So, if you want a room at the host hotel, you should make your reservation TODAY.

Exhibit Hall HoursExhibitors at AHCJ's annual conference.


Friday, March 15, 7:30 a.m.-5 p.m. (closed during lunch)

Saturday, March 16, 7:30 a.m.-5 p.m. (closed during lunch)


This year we are able to offer complimentary wireless Internet access.

Welcome Reception

The conference will kick off with an opening session and reception on Thursday evening. Whether this is your first conference or you are a longtime exhibitor, please join us for networking with AHCJ members, sponsors and other exhibitors at this kickoff event.


This conference will offer you the opportunity to develop long-lasting relationships with journalists who are eager to hear what you have to offer. You will uncover new prospects and leads, fortify relationships, gain exposure and save both time and energy by meeting a targeted audience. We have fabulous space this year and are pleased to offer you an excellent floor plan with continuous traffic.


We will have drawings during dedicated “Exhibit Crawls” on Friday and Saturday of the conference. We will have drawings for a variety of prizes that people must be present to win. We will provide more detailed information as we get closer to the conference.

Assignment of Booth Space

Exhibit space will be assigned according to the date the Exhibitor Registration is received. When possible, AHCJ will try to accommodate exhibitor requests. However, we reserve the right to make location assignments according to space and the variety of organizations in attendance.

Giveaway Policy

According to policies determined by AHCJ's Board of Directors in 2010, items at exhibitor tables should be valued at $5 or less.

Payment Terms

Full payment of the total contracted amount is required at the time the Exhibitor Registration is submitted. Applications submitted without full payment will not be guaranteed space until payment is received. Payment may be made with a credit card or by a check made out to AHCJ.Exhibitors at AHCJ's annual conference.

Cancellation Fees

A 50 percent cancellation fee will be assessed for space canceled on or before Feb. 21. No refunds are accepted after Feb. 21. All cancellations must be submitted via e-mail or fax. No telephone cancellations will be accepted.

Contact Us

We hope you decide to join us in Boston in March. If you have any questions about exhibiting at Health Journalism 2013, please contact Ev Ruch-Graham, or 573-884-8103.