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Health Journalism 2017: Exhibit or advertise

Put your organization in front of hundreds of health journalists from around the globe. You can’t miss this opportunity!

Why?

“This conference will be on the top of our list for conferences to exhibit!” — Krystal Cottman, Public Affairs Specialist, CDC/NCHS

REACH hundreds more reporters, editors, producers and publishers in two days than you would in an entire year. They’re hungry for resources and knowledge on complex health issues.

LAUNCH new projects and services! You’ll have the opportunity to highlight new products and services in person, which, according to research, creates a greater impact than brochures and videos.

RESEARCH the competition! You’ll see, firsthand, what others in your field are offering as about 50 other institutions exhibit each year.

NETWORK with new contacts and other business partners! Conference attendees represent newspapers, websites, trade journals, magazines, books, blogs and other media. You’ll increase your presence in the industry.

STRENGTHEN relationships! Reinforce your existing relationships by taking this opportunity to show your new services and what’s coming down the pike in the next year.

Reservations made by March 2 can take advantage of the early-bird discount.

If you have questions, please email Ev Ruch-Graham at ev@healthjournalism.org.

Items of Interest

Policy on exhibiting

The Association of Health Care Journalists and the Center for Excellence in Health Care Journalism seek to minimize the possibility and appearance of inappropriate influence, and so have imposed limitations on their sources of funding. This includes the types of organizations allowed to exhibit. To see if you qualify to exhibit, please see our fundraising policy.

We will be accepting a limited number of exhibitor applications from not-for-profit associations or societies that represent those who sell health care services or who lobby legislators on health care issues. If you feel you fall into Category C, please send an email to ev@healthjournalism.org with information about your organization and what services you’d like to highlight at the conference. She will take your request to the committee.

Policy on sponsorship

This policy also applies to conference sponsors. Sponsorship comes with exhibitor privileges. We provide appropriate recognition through our marketing efforts before and during the conference. The earlier you become a sponsor, the more bang you’ll get for your buck. Each year, the generosity of our sponsors is what makes our conference such a tremendous success. Should you have questions regarding this year’s sponsorship levels or if you’d like to discuss sponsorship possibilities, please send an email to bruzzesel@missouri.edu.

Reserve exhibit space or place an ad: Register here »

You have three options for submitting your registration form:

• Email: Fill out, print, scan and email the form to:
   ev@healthjournalism.org

• Fax: Fill out, print and fax the form to 573-884-5609.

• Mail the completed form to:
   AHCJ-Exhibit Hall
   10 Neff Hall
   Columbia, MO 65211

Exhibit fee includes:

• One six-foot draped table and one chair

• Admission for one person to the exhibit hall and all meals

• Listing and link on conference website

• Listing in conference program

• Listing in AHCJ publications

Exhibit & Program Advertising Fees

Exhibit size

Early-bird
(By
March 2)

After March 2

Program ad rates

Eighth page

Quarter page

Half page

Full page

One six-foot table

$1,995

$2,295

Free

$575

$800

$1,000

Two six-foot tables or 10-foot booth

$2,895

$3,095

N/A

Free

$600

$800

Nonstaffed display table
(shared table space)

$800

$1000

$550

$725

$950

$1,700

New this year: Internet is complimentary.

 

Program Advertising Only

Ad size

Rate

Eighth page: 3.5" wide x 2.75" tall

$650

Quarter page: 3.5" wide x 5" tall

$825

Half page: 7.5" wide x 5" tall

$1,100

Full page: 7.5" wide x 10" tall

$1,870

Hotel

Find out how to make a reservation at the Rosen Centre Hotel.

Exhibit hall hours

Open:

Friday, April 21, 7:30 a.m.-5 p.m.

Saturday, April 22, 7:30 a.m.-3 p.m. (tear-down begins at 3 p.m.)

AHCJ staff will provide security during the lunch period both days. The Exhibit Hall will not be closed during this time but your staff can go to lunch knowing that AHCJ staff will oversee the area. If your staff prefers to stay during the lunch hour, that’s fine too.

Receptions and luncheon

The conference will kick off with an opening session and reception on Thursday evening, an awards luncheon on Saturday and a Salute to Health Journalism reception Saturday evening. Whether this is your first conference or you are a longtime exhibitor, please feel free to join us for networking with AHCJ members, sponsors and other exhibitors at these social events.

Networking

This conference will offer you the opportunity to develop long-lasting relationships with journalists who are eager to hear what you have to offer. You will uncover new prospects and leads, fortify relationships, gain exposure and save both time and energy by meeting a targeted audience. We have fabulous space this year and are pleased to offer you an excellent floor plan with continuous traffic.

Raffle

We will have drawings during dedicated “Exhibit Crawls” on Friday and Saturday of the conference. We will have drawings for a variety of prizes that people must be present to win.

Assignment of booth space

Exhibit space will be assigned according to the date the Exhibitor Registration is received. When possible, AHCJ will try to accommodate exhibitor requests. However, we reserve the right to make location assignments according to space and the variety of organizations in attendance.

Giveaway policy

According to policies determined by AHCJ's Board of Directors in 2010, items at exhibitor tables should be valued at $5 or less.

Payment terms

Full payment of the total contracted amount is required at the time the Exhibitor Registration is submitted. Applications submitted without full payment will not be guaranteed space until payment is received. Payment may be made with a credit card or by a check made out to AHCJ.

Cancellation fees

A 50 percent cancellation fee will be assessed for space cancelled on or before March 24. No refunds are accepted after March 24. All cancellations must be submitted via e-mail or fax. No telephone cancellations will be accepted.

Contact us

We hope you decide to join us in Orlando in April. If you have any questions about exhibiting at Health Journalism 2017, please contact Ev Ruch-Graham, ev@healthjournalism.org or 573-884-8103.